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The Check control tool is used to add check boxes to a form template. Check controls are toggled on or off to indicate a yes/no or true/false state.
Check controls can exist by themselves or as part of a Checkbox Group. Any number of independent (i.e. ungrouped) Check controls can be selected at once. In contrast, grouped Check controls are mutually exclusive. That is, selecting one Check control in the group automatically deselects the remaining controls within the group.
Example:
Consider the following example: In the "Ungrouped" example the user has selected to order a burger and fries. The intent is to allow the user to select any combination of the three items. In the "Grouped" example the user has selected the Visa card option. If the Discover option is subsequently selected, Visa is automatically deselected. Thus, the user is limited to one of the three options.
How Do I?
Create a Check Group
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Select the Check controls to be added to the Checkbox Group using the SHIFT-Click method or Fencing Technique.
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Right-click with the mouse on one of the selected Check controls and select Checkbox Group | Create Group from the resulting Control Shortcut Menu. Note that this option is only available when two or more Check controls are selected.
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Click on the OK button in the resulting Checkbox Group Dialog.
Note that when in Design Mode, Check controls that belong to a Checkbox Group are displayed with a number to their immediate right. This number is common amongst all members of the group and allows the user to visually determine the grouping of Check controls. Check controls must exist on the same page in order to be grouped.
Add One or More Check Controls to an Existing Group
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Right-click with the mouse on a Check control that belongs to an existing Checkbox Group and Select Checkbox Group | Edit Group from the resulting Control Shortcut Menu.
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From the resulting Checkbox Group Dialog, select one or more Check controls to be added from the Available list and click on the Add button .
Note that only Check controls that do not belong to a Checkbox Group will be displayed in the Available list. To change the Grouping of a Check control you must first remove it from its current Checkbox Group.
Remove One or More Check Controls from an Existing Group.
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Right-click with the mouse on a Check control that belongs to an existing Checkbox Group and Select Checkbox Group | Edit Group from the resulting Control Shortcut Menu.
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From the resulting Checkbox Group Dialog, select one or more Check controls to be removed from the Grouped list and click on the Remove button
Remarks:
In the above example, the ungrouped Check controls' Check Box Properties were set to "Square" and the grouped Check controls' Check Box Properties were set to "Round". Although not absolutely necessary, this is a standard Windows interface convention that helps users visually distinguish between the two types of behavior.
Check controls should be sized to completely encompass adjacent Label controls. This practice has two advantages: It provides the user a larger area to select or deselect the Check control and ensures that the focus rectangle will surround the accompanying text.
Double clicking on a Check control cycles through the available Check Style Properties.